Let’s focus on the documentation of transactions with funds in bank accounts.
In case of non-presentation of such documents (information) the account of the subject is not opened.
If the current account in foreign currency is opened in the same bank in which the current account is opened in national currency, the provision of a package of documents and identification procedure is not required.
In this case, the company is required to submit to the bank an application for opening an account and a card with samples of signatures and seals.
Most of the documents required to open an account are copies, so there should be no difficulty in submitting them.
„New“ documents are only the application for opening a current account, as well as a card with samples of signatures and seals provided by a legal entity, and a card with samples of signatures provided by natural persons – entrepreneurs.
Regarding the application, we note that it has two forms – for legal entities and for private entrepreneurs. The application form for opening a current account for legal entities is given in Annex 1 to the Instruction No. 492, for individuals – in Annex 3 to the Instruction No. 492.
Let’s focus on the documentation of transactions with funds in bank accounts. The general requirement for all documents issued at the enterprise is strict adherence to the rules of filling in the relevant documents. The procedure for filling out the documents that the company must submit to the bank (both when receiving cash from their current accounts and when delivering cash to the bank), prescribed in Instruction No. 337.
Forms of such „bank documents“ are made in accordance with their samples, approved by the NBU, in print or using computer technology with the reflection of mandatory details. The exception in this case is cashier’s checks, which are made only by printing.
Mandatory details of „bank documents“ are:
date of transaction; indication of the payer and recipient; passport data of the recipient (or a document that replaces it); the amount of the cash transaction; signatures of the payer or recipient; signatures of bank authorized to carry out a cash transaction; recipient’s account number; the name of the recipient’s bank; as well as other details required for certain cash transactions. Moreover, additional details can be added to the cash document by hand with a pen (paragraph 2.3 of Chapter 1 of Section III of the Instructions # 337).
All details in the „bank documents“ are filled in according to the rules specified in Annex 14 of the Instruction No. 337. The rules for filling in the details of documents are given in Annex B.
It should be noted that bank documents are filled in by the company’s accountant (or the person authorized to perform such actions) and the bank employee. The accountant can fill them by hand with a pen or with the help of technical means. But the employee of the bank fills them with the use of technical means or automation system of the bank (hereinafter – SAB), provided that the client (enterprise) agrees to such action by the bank.
Corrections of details in bank documents, namely: account numbers, name of the client, amount, surname, name, patronymic of the recipient (payer) are not allowed.
The available revenue (cash) of enterprises (entrepreneurs), including cash received from the bank, is used by them to meet the needs that arise in the process of their operation, as well as for settlements with budgets and state trust foundations for taxes and fees. language payments).
Enterprises must not accumulate available revenue (cash) in their cash registers in excess of the established cash desk limit to make the necessary expenses before the due date of these payments (paragraph 2.9 of Regulation 637).
Enterprises (entrepreneurs) that have current accounts in banking institutions receive cash from these accounts on a cash check (with a clear statement of the nature of the transaction to be carried out) within the available funds and spend them on the purposes specified in the cash check and do not contradict current legislation.
In order to receive the required amount of cash from the bank in a timely manner, the enterprise (entrepreneurs) must notify (in writing or orally) the bank institution of the required amount of cash in banknotes and coins.
Receipt of cash in the bank is carried out by cashier’s check. The form of the cash check is given in appendix 11 to the Instruction No. 337.
Check books are received by the company for a fee in the bank. To obtain a checkbook, an application for the issuance of a cash checkbook in one copy is filled out and submitted to the bank institution (operational employee). The form of this application is given in Annex 15 to Instruction No. 337.
After appropriate verification, the application with the permission of the chief accountant and the head of the bank or persons who have been given the right to sign, is transferred to the bank.
In turn, the cashier of the bank, having received the application, checks the signatures of bank officials, affixes to the application and coupon numbers of checks of the checkbook and passes the checkbook to the operative together with the application for receipt on the coupon for further execution.
The coupon for the application remains at the box office. After the operatives draw up the relevant details on the checks and register the numbers in the sample signatures, the check book together with the application is returned to the bank’s cash desk.
Issuance of a check book to the representative of the enterprise (entrepreneur) is carried out under the signature on the application, with preliminary verification of the signature of the recipient with a sample of this signature on the application.
Please note that cashier’s checks are valid for 10 days from the date of issue without taking into account the date of issue. The date of the check is indicated in the following order: date and year in numbers, month in words (paragraph 7 of Chapter 1, year III of the Instruction # 337).
The cashier’s check must contain the seal (if the presence of the seal is provided) and the signature of the authorized persons in accordance with the card of sample signatures. When filling out cash checks, the use of facsimiles is not allowed.
After receiving a cashier’s check, the cashier of the bank:
checks the presence of signatures of bank officials who have the right to allow the issuance of money, and the identity of these signatures to existing samples; compares the amount indicated on the document in numbers with the amount indicated in the recipe; checks whether there is a receipt in the receipt of money on the document; checks the availability of data on the presentation of a passport or other document certifying the identity of the recipient of money; calls the recipient of money on the number of the control stamp from the check and asks about the amount of money received; compares the number of the control stamp from the cashier’s check with the number on the cashier’s check and pastes the control stamp on the check; prepares the amount of money, compares the amount of issue with the amount indicated on the check, reflects it on a computer and issues it to the recipient, signs the expense document.
It should be noted that transactions in which a representative of an enterprise, association, organization or institution, without depositing money, presents both a receipt for the receipt of money and an announcement for the deposit of cash are prohibited.
Cash in excess of the established limit of cash balance at the box office, the company must deliver to the bank in the manner and terms established by the institution of the bank, for crediting to the accounts of the enterprise.
If the limit is not set by the company at all, then all available cash at its cash desk at the end of the day must be handed over to the bank (regardless of the reasons for which the cash desk limit is not set).
Delivery of cash to the bank personally by a representative of the enterprise (entrepreneur) is accompanied by filling out an application for cash transfer. The form of such a statement is given in Annex 6 of the Instruction No. 337.
The bank credits the funds received in this way to its own current accounts of the enterprise (entrepreneur).
Upon receipt of cash, the bank’s customer receives a receipt, which is a document confirming the payment of cash.
It should be noted that Instruction No. 337 stipulates that it is mandatory to indicate the date of submission of the application for cash transfer to the bank institution. Corrections are not allowed when filling out the application.
When filling the amount with figures, hryvnias are separated from kopecks by a comma „kopecks are indicated by two signs. If the amount is expressed in whole hryvnias, then“ 00 „kopecks is indicated.
The data of the passport or its replacement document and other details in the application are specified in the cases provided for in paragraph 5 of ch. 1 year III Instructions No. 337, namely when carrying out cash transactions without opening an account in the amount exceeding 50,000 hryvnias or the equivalent of this amount in foreign currency.
The cashier of the bank, accepting the cash, in accordance with the amounts, signs the application for the transfer of cash: the application and the receipt to it, puts compare and contrast essay online buy a stamp on the receipt and issues it to the person who contributed the money.
If there is a discrepancy between the amount of cash and the amount specified in the Application for cash transfer, as well as when detecting non-payment and counterfeit banknotes, the deliverer is invited to rewrite the document. The cashier crosses out the original document and on the reverse side of the receipt to this document puts the actually accepted amount of money and signs the receipt.
Cash audit: methodology and organization. Abstract
Organization of the audit. Cash control and compliance with the conditions of storage of funds, control of cash transactions. Control of current account transactions
Organization of the audit. An important component of the audit of the financial and economic condition of the enterprise is the audit of cash, which is conducted in the following areas:
audit of cash transactions; audit of current account transactions; audit of operations on foreign currency and other bank accounts.
Examining these areas, we can conclude about the feasibility and effectiveness of the use of funds by the client.
In the process of auditing cash transactions, the following main tasks need to be solved:
get acquainted with the conditions of storage of cash and other monetary documents at the box office; to study the actual procedure for documenting transactions for the receipt and disposal of funds, maintaining a cash book and a book of registration of monetary documents, accounting for cash transactions; to establish the legality and reliability of operations on receipt and write-off of funds from bank accounts and the correctness of their reflection.
Also the task of audit and control of cash transactions is to check: